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There are times when you might get an insurance check that covers multiple accounts, and some of the accounts may need to be credited. Perfect example: Vehicle totaled in a loss. You get a check for the value of the truck, you need to clear your vehicle account, you accumulated depreciation account and your gain/loss of asset account. You can not do this thru cash receipts so therefore it must be done as a journal entry. Since I deposit all checks in one deposit total, I have to remember to look in multiple places when balancing the bank statement. You need to allow users credit and debit more than 1 account with a deposit.
Gayle Brinkley
| Company | Gastonia Plumbing & Heating Co., Inc |
| Job Title / Role | Office Manager |
| I need it... | Yesterday...Come on already |
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I do a negative Vendor Bill, Manual Payment for all non-customer related entries. The Vendor Bill function is so much more flexible than the Customer Invoice and the Journal Entry functions are. And when I do deposits, I make sure to have only Customer Payments in one deposit to make reconciliation easier. I'll do a separate deposit for any checks that are not payments against the AR.