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On credit card purchases, we actually separate payments made on vendor accounts to aid in our searches, profiles, notes etc and post them accordingly. For example, we use AMEX for purchases to Vendor A, B & C. While the invoice entry for Vendors A & B will go to "AMEX", we enter separately Vendor C to compile all purchase to just Vendor C.

At times, there will purchases made in one period but a credit issued in the next WITHOUT any offsetting debits resulting in a credit balance for the period. Ex: Purchase of $25, 50 in JAN but $25 credit came in FEB and no purchases made in FEB resulting in a credit balance because there's nothing to post against it.

Since we post - and close - according to periods, the $25 credit remains "hanging" but what makes it even more difficult in our situation is that we separate per card user as well so if Mike's AMEX has a debit but the credit sits in Jane's AMEX, we we are unable to "mix" in the "Payment Selection" module 

The result I need to see is the "credit" removed - and posted - from the "Payment Selection" screen and while I've been told by PCMX that we can adjust the credit via the GL, in the A/P module it won't true up in modules like "View Vendor Transactions" because there weren't any transactions made via A/P.

I tried paying it via all methods:  "Cash", "Credit Card", "Hand Written Check", etc but come back with the same error messages:

"Payment amount cannot be less than zero"

"Cash account balance is less than cash required based on payment selection"

Forgive my sarcasm, but why can't we post a credit payment in the "credit card" payment type - has one ever received credits or refunds via credit cards before?