Collaborate with Viewpoint and your peers by providing us with your input
This was allowed in the past but as of version 3.6 (or 3.5) contract retainage needs to be billed before receipts can be applied. This is a pain as we generally don't post an invoice for retainage for two reasons - 1. it is often paid without an invoice and released in stages, not all at once, so anticipating the receipt can be difficult. 2. Our accounting policy is to break out retainage on our financials as it is often not paid on the same terms. Furthermore, our bank requires we exclude retainage from ourcurrent receivables on our borrowing base.
As a result of the change, we are forced to create and post a contract invoice for retainage in order to post the receipt. This basically just creates unnecessary work.
Luke Estola
| Company | Ace\Avant Concrete |
| Job Title / Role | Controller |
| I need it... | 3 months |
5
Shipped
2
Shipped
Dear Viewpoint Suggestion Box contributor;
We at Viewpoint sincerely thank you for your contribution to Suggestion Box on how we can improve Viewpoint products. While we can’t do everything at once, we rely upon your feedback to help guide the prioritization of our product improvements, and Suggestion Box is a critical tool for us to understand and prioritize our customers’ needs.
Viewpoint reviews Suggestion Box regularly for all of our products and updates statuses, adds comments, and performs various house-keeping (including deleting) as needed to ensure that Suggestion Box is maintained as a productive environment for product enhancements requests.
© 2023 Trimble Inc. All Rights Reserved. Viewpoint®, Vista™, Spectrum®, ProContractor™, Jobpac Connect™, Viewpoint Team™, Viewpoint Analytics™, Viewpoint Field View™, Viewpoint Estimating™, Viewpoint For Projects™, Viewpoint HR Management™, Viewpoint Field Management™, Viewpoint Financial Controls™, Vista Field Service™, Spectrum Service Tech™, ViewpointOne™, ProjectSight® and Trimble Construction One™ are trademarks or registered trademarks of Trimble Inc. or its affiliates in the United States and other countries. Other names and brands may be claimed as the property of others.
I have several customers who pay retainage before the project is complete or retainage is billed. Adjusting out retainage in order to apply the payment is causing serious issues and creates a lot of errors. The system should not dictate where we are allowed to apply payments!
We have discussed allowing a receipt post to retainage if the only open amount for the project is retainage. This would handle the business case, where a final invoice of retainage only is not generated (or necessary) and your customer will pay the amount upon successful close out actions for the project. This would eliminate the need to create that final invoice to bill retainage. This change will be added in our Spring, 2017 release.
This issue has been a problem for us as well. Other programs are able to handle retainage balance payments, so I do not understand why Procontractor can't make this work. It was obviously their intent to pay retainage balances directly since the functionality was in-place until version 3.6. Instead of fixing the program they just dumped a glorified "work-around" on us. I do not fully understand the statement " When cash was posted against the retainage amount, the contract invoice amounts did not have enough detail to reflect in the invoice data..." Maybe if this was explained in more detail we could better understand the problem. Again, I do believe that there are other programs that are able to handle retainage payments with no issues.
This is does not work for us. The change that was implemented is messing up our accounting and invoices. Our customers often pay retainage before it is billed and having to adjust out the retainage in order to apply payment is ridiculous and causing serious issues and the invoices still do not reflect the correct information.
We must have the ability to post payments toward retainage without having to create on-account balances. This confuses our customers when we send monthly statements.
We should have the option to apply payments however we want.
Regards,
Regards,
Triniti Hall
Chaparral Insulation Co., Inc
PO Box 20365
Waco,TX 76702
Office: 254-756-5034
Fax:254-756-2711
triniti@chaparralinsulation.com
[cid:image004.jpg@01CF3D4A.11AE8D00]
[cid:image005.jpg@01CF3D4A.11AE8D00]
Thank you Cynthia. Allowing cash receipt posting to retainage at the end of the job would be helpful.
The change to not allow posting of cash receipts to retainage was done to correct a data issue with the printing of contract invoices. When cash was posted against the retainage amount, the contract invoice amounts did not have enough detail to reflect in the invoice data, so any future invoices processed were not correctly reflecting proper open contract and open retainage amounts.
We have discussed allowing a receipt post to retainage if the only open amount for the project is retainage. This would handle the business case, where a final invoice of retainage only is not generated (or necessary) and your customer will pay the amount upon successful close out actions for the project. This would eliminate the need to create that final invoice to bill retainage.