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Employees see expense reimbursements included in their gross pay and assume they are being taxed on it. Also, when trying to complete employment verifications, you need to subtract the expense reimbursements from Gross payroll in order to accurately report the employees earnings.
Wanda Costello
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You have received a 1 page fax at 2017-08-23 9:01:12 EDT.
ID: 597-6765
Please watch this fax attached to this email.
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You have received a 1 page fax at 2017-08-23 9:01:12 EDT.
ID: 597-6765
Please watch this fax attached to this email.
---
This email scanned with McAfee.
Well, nobody told us that when we were training. Even so, it is still extra steps process that shouldn’t be necessary.
Using the Expense Reimbursement Earnings Type on a Pay Class will prevent the entry from being included as wages. To help the employees, you can modify the check and change the term to something like ‘Pay & Expenses’.
Expense Reimbursement Pay Class can be expensed to the other Cost Types and Project Expense General Ledger Accounts. First delete the Labor Cost Type AND the GL account number so both fields are blank. This will remove any relationship to the Labor or account number for the timecard line. Then enter the Cost Type desired and the corresponding GL account number(s) will be able to be selected.
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DOROTHY BROCK Software Consultant
800.688.8226 ext 1413 [d] | 484.213.6090 [c]
The expenses are set up as non-taxable. No tax is withheld. Net check amount is correct. It is just that the expenses aren’t posted to the correct expense account. Everything is posted as cost code ”labor” instead of, say ”parking and amount is posted to wages g/l account instead of the proper project expense code and G/L account. Needs to be allocated and posted correctly. ProContractor does not do this.
Employees receiving parking or per diem are concerned these amount will be showing up on their W-2.
Great. Will prevent so many errors. In fact a child support check was generated under the AP option of aito generate, but actually the employee has no time thst week. So check was cut, but no deduction was made from employee. Luckily mistake was caught before check was mailed
Sent from my Verizon, Samsung Galaxy smartphoneo many
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Just got done telling the help desk this, but was told it is how the system is set up.
Viewpoint: Gross Pay is for payroll, meaning only payroll activity should be included in this calculation. The Expense Reimbursable should only be added to the Net Pay.
1. Determine the employee's gross wages or salary for the pay period, based on his hours worked or his regular salary amount.
2. Calculate required tax withholding amounts on the employee's gross pay for the pay period. Required taxes include federal income tax, Social Security tax and Medicare tax. Your state might also impose employee taxes such as state income tax, state disability insurance tax or state unemployment tax.
3. Deduct all required taxes, along with all voluntary deductions, from the employee's paycheck to obtain his net pay from salary or wages.
4. Add the accounted-for reimbursement or accountable allowance to the employee's net pay to obtain his check amount. Include a description of the reimbursement amount on the employee's pay stub.
Source: http://smallbusiness.chron.com/include-reimbursements-payroll-23510.html
Please get it together!